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Save the Children Vacancies 2023 for Area HR Coordinator Jobs in Juba Location.
Save the Children Jobs in Juba 2023:- New job notification not for Save the Children job opportunity portal for the post of Area HR Coordinator. Area HR Coordinator Vacancy is for the Juba location. Candidates should apply through www.savethechildren.net before the last date which is 25/07/2023.
Area HR Coordinator Jobs at Save the Children Details
| Recruiter Name | Save the Children |
| Name of Vacancy | Area HR Coordinator Vacancy in South Sudan |
| Job Location | Juba |
| Official Website | www.savethechildren.net |
| Last Date | 25/07/2023 |
| Salary | Not Disclosed |
| Job Type | UN Jobs in South Sudan |
| Job Number | 2059 |
| Top Job Category of the day | NGO Jobs in South Sudan |
Area HR Coordinator Jobs Description
ROLE PURPOSE:
The position holder will be expected to provide effective, efficient and qualitative human resource management systems for the Area Programme offices in line with the Save the Children in South Sudan country programme human resource strategies, policies and guidelines and in line with legal compliance and organisational good practices. S/he will have an overall oversight in terms of providing Human resources technical to the field HR officers, line manager and all staff in respective to the Save the Children HR Manual
We are looking for an ambitious, social and talented colleague with eye for detail, a drive to learn and passion for delivering an effective Human Resources Management technical support and guidelines to the field team (s) in area 01.
SCOPE OF ROLE:
Reports to: Area 01 Manager
Dotted technical reports to: Senior HR Manager
Staff reporting to this post: TBC
Budget Responsibilities: N/A
The Area HR Coordinator will be responsible for;
HR Management and Planning
Forecast staffing needs and work with managers in recommending staffing structures and needs to fully implement programmes at the Area level.
Contribute in conducting compensation reviews, compute Cost of Living Allowance, formulating and implementing employee benefit schemes and review periodically to bring in best practices
Provide the required HR Information to budget holders to assist budget holders in the preparation of annual HR budgets for salaries and benefits
Responsible for Area Programme based staff -staff insurance and medical insurance issues and provide all the required information to the Country Office senior human resources manager to enable her/him to take the lead regarding staff insurance and medical claim insurance packages
Maintain employee data (paper and/or electronic) in secured lockers with defined access levels and an up to date list of all current staff is available and provide the same advisory to the field HR officers on effective HR documentation and keeping up to date personnel filing system with all the checklist
Internal HR Policies and Procedures
Work with other managers in achieving Save the Children HR minimum standards in compliance with South Sudan Local labour Laws and maintain up to date HR records as per the standard compliance checklist.
Comply with all relevant Save the Children policies and procedures with respect to Code of Conduct, Child Safeguarding, Whistle blowing Policy, Fraud and Dishonesty policy, health and safety, equal opportunities and other relevant policies. Ensure that all staff sign the disclaimer form for receiving, reading, complying the relevant policies and this form is attached in their personal files
Prepare and maintain all personnel records (leave records, performance reviews reports, promotions, transfers, leavers, sickness, maintain all confidential documents pertaining to personnel and HR matters) and related monthly HR Information systems (Leave Status reports, Quarterly employee turnover report, Update employee database) and provide a sitREP to the senior HR Manager on a monthly basis
Ensure compliance with appropriate health and safety standards; audit requirements
Staff Recruitment, induction and Retention
Assist the Area Programme Manager and other recruiting managers in all staff, casual and consultant recruitment process – drafting advertisements, screening of applications, interview call letters, and coordination of interviews, organizing travel payment for interview participants, evaluate and document processes and costs of recruitments
Lead the Area level HR processes like induction and exit formalities, debriefing as applicable at the time of joining/leaving of staff, maintaining HR calendar, timely renewal of staff contracts, probation confirmation and other procedures.
Oversee Area Performance Management (D2P approach) and Staff Development
Contribute to strengthen coordination and collaboration within teams and across all teams, maintain and ensure constructive communications build team morale within individual teams and within the whole organisation, contribute to a positive working environment
Contribute to strengthen coordination and collaboration within teams and across all teams, maintain and ensure constructive communications build team morale within individual teams and within the whole organisation, contribute to a positive working environment
Facilitate and ensure that performance reviews are conducted regularly on quarterly basis by supervisors, provide training and advice to all managers on use the D2P performance management system
Support managers in the D2P annual Goals setting and provide confidential performance counselling to managers and staff regarding work-related problems.
Provide guidance to area programme units in finalizing area level plans for capacity building of staff and formulating the annual training calendar
Provide support to programme plans and assessments for capacity building of partners, including partners’ HR planning, skills assessments and HR policies
Ensuring compliance to the Save the Children global HR standards and best practices
Keeping up to date on trends on the local labor practices flag up any issue to the country office HR
Participating in HR department strategic goal setting, meetings, training webinars, and other events
Performing any other ad-hoc functions as may be required
BEHAVIOURS (Values in Practice)
Accountability:
holds self-accountable for completing tasks on time, making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and their colleagues, takes responsibility for their own personal development and encourages their colleagues to do the same
widely shares their personal vision for Save the Children, engages and motivates others
Future oriented, thinks strategically and on a global scale.
Collaboration:
builds and maintains effective relationships, with colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
Creativity:
develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
Educated to degree or Diploma level in Human Resource management or equivalent.
SKILLS AND EXPERIENCE
Essential:
Minimum of 3-5 years management experience in a corporate or an NGO environment, in a range of cultures including significant HR field experience
Extensive experience in understanding the South Sudan 2017 Labour Act and HR internal policy
Knowledge, experience in training and staff redevelopment policy design, formulation and development
Strong management skills including analytical skills, judgement and decision making
Proven track of records in implementing robust performance systems
Highly developed communication skills both written and verbal in order to establish effective relationships with internal and external audiences
Proven ability to work in a multi-cultural environment and respect local religions and culture.
Commitment to and understanding of Save the Children’s aims, values and principles.
Strong interpersonal skills and the ability to communicate tactfully and sensitively with a wide range of people in a large organization
Experience in leading and developing a small team
The ability to manage stress and remain flexible in challenging working condition
A proactive approach to problem-solving and the ability to implement continuous improvement initiatives
Excellent organizational skills and the ability to meet regular deadlines.
Top of Form
Desirable
Previous experience of working in the field
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Safeguarding:
We need to keep children and adult beneficiaries safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and vulnerable adults from abuse and harm.
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