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Save the Children Vacancies 2023 for Human Resources Information System Officer Jobs in Juba Location.

Save the Children Jobs in Juba 2023:- New job notification not for Save the Children job opportunity portal for the post of Human Resources Information System Officer. Human Resources Information System Officer Vacancy is for the Juba location. Candidates should apply through www.savethechildren.net before the last date which is 05/07/2023.

Human Resources Information System Officer Jobs at Save the Children Details 

Human Resources Information System Officer Jobs Description

Under the supervision of the Senior HR Coordinator- Compensation & Benefits and dotted Line-Management of the HR Manager, the HRIS Officer will be responsible for collecting relevant staff information from the area offices, updating the HRIS (Effective Staff), as well as monitoring ER system and providing support to staff on completion of timesheets, running reports as well as providing support to the CO. using the information received and regularly maintaining records in the HR database.

In addition, the HRIS officer will generate reports for management use on contracts, personnel information and ad-hoc reports and statistics as required by management.

SCOPE OF ROLE:

Reports to; Senior HR Coordinator- Compensation & Benefits

Dotted Line-reporting: Human Resource Manager

Staff directly reporting to this post: none

Dimensions:

KEY AREAS OF ACCOUNTABILITY:

Managing “Effective Staff” (SCI HRIS System)

Ensure the HRIS and other key systems are appropriately updated and utilised in a timely and accurate manner. This includes setting new starters, terminating leavers, amending personal details, updating contract information, inputting performance ratings, training information and absence.
Work closely with finance to ensure HR information related to effort reporting is accurate.
Lead on data quality on HRIS in collaboration with area offices HR colleagues and ensuring that high level of data quality is maintain on HRIS.
Liaise with HR teams at the area offices to ensue personal data are secure and filed timely including monthly timesheets.
Providing a comprehensive Effective Staff reports and statistics to the HR Director or as requested.
Build strong and collaboration relationships with key HR teams in area offices.
Be the point of contact for all Country office HRIS users regarding HRIS issues, queries and enhancements.
Maintain confidentiality in respect of all staff records whether manual or computer maintained and ensure that all records are held securely.
Carry out regular HRIS systems audits by supporting the vetting of records form the centre.
Prepare regular and ad-hoc reports for management based on HRIS and other key systems.
Maintain personal and professional development to meet the changing demands of the job and participate in appropriate training activities.
Liaise with the centre team responsible for the HRIS for technical support and updates on HRIS.
Clear and clean up the HRIS data.

Payroll Processing

Support Senior HR Coordinator with collation of payroll actions from the area offices (field locations).
Work with finance and Senior HR Coordinator in preparing and ensuring relevant support documents for various actions points (overtime, deductions, and disbursement) are in place.

Employee Insurance Enrolment (GPA, Medical etc.)

Receive and verify CIC enrolment forms and forward for processing accordingly.
Serve as a contact point for staff during CIC service enrolment process.
Support Senior HR Coordinator with annual evaluation surveys on the level of cover, customer care offered by health providers, and developing follow up action points from the evaluation feedback.

Timesheets Management and Reporting

Provide support in the coordination and submission of timesheets and updating the staff timesheet.
Receive timesheet allocation matrix and ensure its shared with all staff in the country office.
Compile and share monthly reports on timesheet submission to allow dedications for noncompliant individual.
For accurate reporting, liaise with HR Staff to ensure key staff data is regularly updated in the system.

Leave Management and administration

Support both line managers and staff on annual leave approval process
Work with Finance and Senior HR Coordinator on annual leave reconciliation
Update the leave in Oracle System
Prepare quarterly leave utilization reports and share with Management.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Creates a managerial environment across the Region to lead, enable and maintain our culture of child safeguarding
Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Future orientated, thinks strategically and on a global scale
Collaboration:

Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:

Develops and encourages new and innovative solutions
Integrity:

honest, encourages openness and transparency, builds trust and confidence
displays consistent excellent judgement

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

Qualifications
Bachelor Degree Human Resource, Business administration, Social Science, Public administration or equivalent.
A minimum of 3 years of work experience in Human Resources or administration in a corporate or NGO environment.
Knowledge and experience in managing HRIS systems and related IT applications
Proficiency in use of Microsoft office applications especially MS Excel
Good analysis and database management skills
Excellent interpersonal skills, collaborative style and approach, and ability to work effectively across cultures
Ability to plan and organize a substantial workload that includes complex, diverse tasks
Ability to work under high pressure environment and able to deal with ambiguity and change in those contexts
A commitment to the mission, vision and values of Save the Children.

Desirable

Experience in working with online HR information
Quality oriented and attention to details
Experience working with an NGO

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