UN Administrative Assistant Vacancies || UN Jobs in Juba

UN  Administrative Assistant Vacancies || UN Jobs in Juba.  Jobs in South Sudan Apply through www.un.org before the last date of application.  You can Visit South Sudan NGO Form for more Vacancies in South Sudan.

UN   Vacancies 2022 for Administrative Assistant Jobs in Juba Location.

UN  Jobs in Juba 2022:- New job notification not for UN  job opportunity portal for the post of Administrative Assistant. Administrative Assistant Vacancy is for the Juba location.  Candidates should apply through www.un.org before the last date which is 14 December 2022.

Administrative Assistant Jobs at UN  Details 

Administrative Assistant Jobs Description

Mission and objectives

Under Resolution 2625 (2022), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2023. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance and free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law: The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.

Context

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Task description

Under the direct supervision of Chief, Movcon Management Unit, the UN Volunteer will undertake the following tasks: Human Resources Management

Maintain attendance database for all Movcon Staff, International, National and UNVs, to include marking daily attendance, track absentees, timely information to HR on long term absentees, follow up each case to ensure absence is covered subsequently by staff members.
Provide clerical support on actions related to the administration of the unit’s human resource activities.
Maintain and monitor the section’s staffing table and prepare relevant statistical data and charts as required. Budget and Finance
Assist in the payment of contractor’s invoices.
Monitor and maintain the integrity of various financial databases and verify accuracy of input data, ensuring consistency of data recorded. Contract Management
Maintain databases for all Movcon contracts related to the entire contract life cycle.
Ensure timely completion of Contractor Performance Reports, manual as well as UNGSC electronic database.
Prepare draft minutes for all Contractor Performance Meetings, get approval and dissemination to all. General Administration
Ensure as the focal point, timely archiving of all invoices and payment related documents including manual and electronic formats.
Draft routine correspondence related to the activities of the units.
Schedule meetings and appointments, maintain files of administrative instructions and other rules and regulations.
Perform other duties as required.
Eligibility criteria

Age: 27 – 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

5 years of experience in the fields of administration, finance and budget, human resources, and contract management is required. Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, and PowerPoint), email/internet, familiarity with database management, and office technology equipment. Excellent oral and written skills; excellent drafting, formulation and reporting skills. Accuracy and professionalism in document production and editing. Ability to work and adapt professionally and effectively in a challenging environment. Ability to work effectively in a multicultural team of international and national personnel. Self-motivated; ability to work with minimum supervision and tight deadlines. Knowledge of Enterprise Resource Planning / SAP/ UMOJA is desirable. Sound security awareness.

Area(s) of expertise

Administration, Economics and finance, Human resources

Driving license

Manual Transmission Required

Languages

English, Level: Fluent, Required Arabic, Level: Working knowledge, Desirable

Required education level

Secondary education

Competencies and values

Accountability
Planning and organising
Professionalism
Other information

Living conditions and remarks

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba. All UNMISS duty stations apart from Entebbe, Uganda are considered non – family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict. Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care. The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

Inclusivity statement

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