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UNDP Vacancies 2023 for Finance Assistant Jobs in Juba Location.
UNDP Jobs in Juba 2023:- New job notification not for UNDP job opportunity portal for the post of Finance Assistant. Finance Assistant Vacancy is for the Juba location. Candidates should apply through www.undp.org before the last date which is 28/08/2023.
Finance Assistant Jobs at UNDP Details
|Recruiter Name||UNDP (United Nations Development Programme)|
|Name of Vacancy||Finance Assistant Vacancy in South Sudan|
|Job Type||UN Jobs in South Sudan|
|Top Job Category of the day||NGO Jobs in South Sudan|
Finance Assistant Jobs Description
Under the guidance and supervision of the Finance Analyst/Specialist, the Finance Assistant supports the provision of financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the Operations and Programme staff in the country office and with UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of key functions:
Ensure implementation of operational strategies and procedures
Provide accounting, finance and administrative support
Support knowledge building and knowledge sharing
Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:
Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Provision of inputs to elaboration of workplans
Provide accounting and administrative support, focusing on achievement of the following results
Assistance in proper control of the supporting documents for payments and financial reports for DIM and NIM projects; payment execution.
Processing of financial documentation (Invoices, supporting documents, telephone/fuel invoices, etc.) and maintaining internal expenditures control system by ensuring that Invoices processed are matched and completed, transactions are correctly recorded and posted in Quantum; travel claims, IP Rest and Recuperation (RnR), monthly danger pay, and other entitlements are duly processed.
Proper receipting of goods and services and establishment of accruals if delegated to the S/M
Follow-up with other United Nations agencies for information relating to payments.
Preparation of routine correspondences (LOIs), memoranda and reports in accordance with the Country Office (CO) SOPs.
Extracting, inputting, copying and filing data from various sources.
Maintenance of the proper filing system for financial records and documents.
Pay cycle alternate
. Support knowledge building and sharing in the CO, focusing on achievement of the following results:
Participation in the training for the operations/projects staff on Finance.
Contributions to knowledge networks and communities of practice.
Experience in working with CO Finance unit, in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, Knowledge of Quantum Payables, Budgeting, Procurement, generating reports from Power Bi, pay cycle management, management of check disbursements, Offsite payments and Finance window/booth management
Expected Demonstration of Competencies
Core : Full list of UNDP Core Competencies can be found here
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area Name Definition
Finance Finance business partnering
Able to support business units and add value by
innovating and providing solutions to financial
issues/queries, including through FAQs, financial.
tools, advisory, etc. Influences and appropriately.
challenges non-finance colleagues for whom the
service is being provided. Understands the
operations, opportunities, and challenges of the
organization. Holds a commercial outlook,
demonstrating accountability towards organizational
Finance Contributions management Ability to receive, record, report and manage contributions received
Finance Financial and process innovation
financial and business process engineering expertise
required to innovate, design, change and implement.
new financial business models, financial instruments,
financing opportunities, business processes, policies
and procedures, and technological solutions
Business direction & Strategy Communication Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Business Management Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
Provide inputs to the development of customer service strategy. Ability to anticipate client’s upcoming needs and concerns
Finance Financial communication and impact
Ability to report financial information clearly to non.
finance leaders, including to various governing bodies.
such as the Executive Board. Willingness to make,
communicate and implement difficult decisions based.
on accurate evidence and reflecting varied
advice/viewpoints. Understands how to clearly.
communicate sometimes complex financial.
information to others using easy-to-understand media.
and language. Challenges effectively and gives and
receives constructive feedback. Negotiates
effectively to ensure optimum balance between best
outcomes and best value for public funds
Required Skills and Experience
Experience in working with CO Finance unit, in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages,
Knowledge of Quantum Payables, Budgeting, Procurement, generating reports from Power Bi, pay cycle management, management of check disbursements, Offsite payments and Finance window/booth management.
Proficiency in written and spoken English a must. Knowledge of Arabic is an added advantage.
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