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UNDP Vacancies 2023 for Information Management Officer Jobs in Juba Location.

UNDP Jobs in Juba 2023:- New job notification not for UNDP job opportunity portal for tahe post of Information Management Officer. Information Management Officer Vacancy is for the Juba location.  Candidates should apply through www.undp.org before the last date which is 19/08/2023.

Information Management Officer Jobs at UNDP Details 

Information Management Officer Jobs Description

Position Purpose:

Under the overall guidance of the Head of the OCHA Office and the Head of the Communications and Information Management Unit and under the direct supervision of the Information Management Team Leader, the national IMO will be responsible for the following duties:

Key Duties and Responsibilities: 

1.) Development and implementation of Information Management systems and strategies

• Develops Who-does-What-Where databases, contact management, and manages Activity Info online system.
• Management of online information management and dissemination platforms.
• Support and maintain a client-oriented approach with all relevant stakeholders to help to identify and prioritize information system and process requirements, implement such system and process, ensuring the information needed to support humanitarian operations is coordinated, collected, organized, updated, and disseminated to all humanitarian stakeholders in-country with efficient technological options.
• Support organizing regular information management working group (IMWG) meetings and if necessary, chair the meeting.
• Responsible for representing OCHA at different information management working groups/taskforces to bring the information management actors on one platform to discuss relevant issues, support each other, and agree on common standards
• Liaison with counterparts in standardizing, updating, and developing robust information management systems through analyzing the most appropriate common operational datasets required for various themes.
• Initiating innovative activities like online GIS, interactive dashboards, web-based databases & data visualization systems for supporting Humanitarian actors on various information management themes.
• Incorporate common standards such as P-codes and other standards into datasets and products and ensure that common operational coding standards are disseminated and used across clusters/sectors/taskforces for data collection and reporting.
• Manages information to support OCHA and the United Nations system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies
• Determines the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making
• Designs and implements a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps).
• Undertakes data preparedness activities in support of OCHA’s response preparedness and contingency planning efforts.

2.)          Data processing and visualization, and data analysis

• Supports strategic and operational decision-making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g., dashboards, snapshots, reports, maps).
• Responsible for designing and producing OCHA standard information products through systematic collection and analysis of humanitarian information related to South Sudan
• Collection, cleaning, consolidation, and documentation (metadata) of relevant spatial and non-spatial datasets in line with OCHA’s “Country Level Minimum Common Operational Datasets” and dissemination to humanitarian actors in the country.
• Preparation of baseline inventory of spatial and attribute datasets with regular updates.
• Leads the technical staff in the development of databases and other applications to support the collection and processing of context-specific data (e.g.: affected population, displaced populations, demographic, needs and vulnerability data, results of common rapid needs assessments, etc.).
• Supports the advocacy, communication, and reporting functions of the Office through the collection, processing, analysis, storage, and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• If required and as delegated, manages OCHA staff working directly on information management.
• Maintains products, including meeting schedules, contact lists, and mapping products.
• Produces reference and thematic maps to assist in the planning and decision-making of emergency response operations.

3.)          Knowledge building and knowledge sharing

• Provides capacity strengthening of OCHA staff and cluster technical focal points on OCHA’s information systems and standards.
• Support and maintains an information network at the national level to facilitate timely and robust humanitarian information exchange and the promotion of data and information sharing protocols, those developed and endorsed by the Inter-Agency Standing Committee.
• Develop training materials/user manuals for OCHA-managed systems

COMPETENCIES

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in the face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Direction and Strategy -Strategic Thinking 

• Ability to develop effective strategies and prioritized plans in line with UNOCHA’s objectives based on systemic analysis of challenges, potential risks, and opportunities; linking the vision to reality on the ground and creating tangible solutions

Business Direction and strategy-Business Acumen 

• Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.

Business Development  Knowledge generation  

• Ability to research and turn information into useful knowledge, relevant for context or responsive to a stated need.

Business Management  Partnerships Management 

• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNOCHA’s strategy and policies.

Business Management  Operations Management 

• Ability to effectively plan, organize and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner and knowledge of relevant concepts and mechanisms.

Business Management  UNOCHA Representation

• Ability to represent UNOCHA and productively share knowledge and activities; advocate for UNOCHA, its values, and mission, and work with various constituents

Qualifications:

Education: 

• Master’s Degree in Information Management Information systems, Data Science, GIS or related field OR A first-level university degree in any of these fields, in combination with two additional years of qualifying hands-on work experience in information management and analysis, may be accepted in lieu of the advanced university degree.
• Additional study related to technology for information management (e.g. GIS certification, Graphics design certification) is highly desirable.

Experience: 

• Up to two years with a master’s degree or two years with a Bachelor’s degree of progressively responsible experience in information management, information systems, data analysis, database management, geographic information systems & mapping, and/or data visualization is required.
• In-depth knowledge of industry-standard GIS, data analysis and visualization, data management, and graphics design software, including but not limited to Adobe Illustrator, Adobe InDesign, and ArcGIS. PowerBi and advanced Microsoft Excel are required.
• Experience managing information in disaster response or complex emergency settings is required.
• At least two years of experience working on humanitarian IM-related projects is required.
• Relevant experience within a humanitarian organization in the UN system or a similar international or national organization is required.
• Experience in developing and managing Activity Info databases and forms is desirable.
• Experience in assessment coordination is desirable.
• Experience managing common operational datasets is desirable.
• Experience in working on OCHA core information products (e.g. humanitarian snapshots, humanitarian dashboards, appeal documents, etc.) is desirable.

Language requirements 

• Fluency in written and spoken English is required. Knowledge of another UN official language is highly desirable

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