UNDP Procurement Officer Vacancies || UN Jobs in Juba

UNDP Procurement Officer Vacancies || UN Jobs in Juba.  Jobs in South Sudan Apply through www.undp.org before the last date of application.  You can Visit South Sudan NGO Form for more Vacancies in South Sudan.

UNDP  Vacancies 2022 for Procurement Officer Jobs in Juba Location.

UNDP Jobs in Juba 2022:- New job notification not for UNDP job opportunity portal for the post of Procurement Officer. Procurement Officer Vacancy is for the Juba location.  Candidates should apply through www.undp.org before the last date which is 16 December 2022.

Procurement Officer Jobs at UNDP Details 

Procurement Officer Jobs Description

Mission and objectives

Who we are (Mission) UNDP has been working in South Sudan for over 30 years. With the formation of the independent Republic of South Sudan in July 2011, UNDP established a Country Office and has staff working all over the country to help build government institutions. UNDP has maintained its presence in South Sudan despite significant challenges in the operating environment by adopting a flexible approach to its work with the Government of South Sudan. Since the conclusion of the Agreement on the Resolution of Conflict in August 2015, UNDP aims to work in partnership with the Transitional Government of National Unity, non-governmental organizations, civil society organizations, community-based organizations, multilateral aid agencies, bilateral donors, academia, media and the private sector. The overarching aim of UNDP is to support the progress towards peace and reconciliation, early recovery and governance, and towards the new Sustainable Development Goals (SDGs). What we do UNDP’s goal is to help creating more resilient communities and reinvigorated local economies; strengthening peace and governance; and empowering women and girls. UNDP South Sudan aims to do this by supporting the Government to manage public finances in an environment of respect for the rule of law, with an accountable government to deliver inclusive economic growth.

Context

The IUNV Procurement Analyst will be part of the CO Procurement Team and will be responsible among other things support acceleration of programme delivery. She/he will under direct supervision of the Head of Procurement and works closely with operations and programme teams. The TOR provides details of duties to be performed by the IUNV Procurement Analyst and expectations thereof.

Task description

Within the delegated authority and under the supervision of Procurement Specialist/Head of Procurement or his/her designated mandated representative(s), the UN Volunteer will undertake duties described in the attached Terms of Reference (TORs) any other additional duties as may be assigned by the Head of Procurement from time to time as deemed necessary. 1.Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:  Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.  CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit.  Analysis of requirements and synthesis of proposals for cost saving and reduction strategies. Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.  Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement. 2. Manages and guides procurement processes for CO, DIM projects, and at the request of other Agencies focusing on achievement of the following results: Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.  Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.  Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Regional/Advisory Committee on Procurement (R/ACP).  Management of procurement contracts. Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.  Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.  Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion, introduction of joint procurement for the UN Agencies in line with the UN reform. 3. Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:  Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.  Management of e-procurement module. 4.Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:  Organization of trainings for the operations/ projects staff on Procurement.  Synthesis of lessons learnt and best practices in Procurement.  Sound contributions to knowledge networks and communities of practice. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities.  Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);  Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;  Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.  Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;  Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;  Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/expected outputs Building Strategic Partnerships Level 1.2: Maintaining a network of contacts Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues Establishes and nurtures positive communication with partners Promoting Organizational Learning and Knowledge Sharing Level 1.2: Basic research and analysis Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things Documents and analyses innovative strategies and new approaches Identifies and communicates opportunities to promote learning and knowledge sharing Job Knowledge/Technical Expertise Level 1.2: Fundamental knowledge of own discipline Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Analyzes the requirements and synthesizes proposals Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Promoting Organizational Change and Development Level 1.2: Basic research and analysis Researches and documents ‘best practices’ in organizational change and development within and outside the UN system Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives Gathers and analyses feedback from staff Design and Implementation of Management Systems Level 1.2: Research and analysis and making recommendations on management systems Maintains information/databases on system design features Develops simple system components

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