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UNDP Vacancies 2022 for Senior Admin Officer Jobs in Juba Location.
UNDP Jobs in Juba 2022:- New job notification not for UNDP job opportunity portal for the post of Senior Admin Officer. Senior Admin Officer Vacancy is for the Juba location. Candidates should apply through www.undp.org before the last date which is 15 December 2022.
Senior Admin Officer Jobs at UNDP Details
|Name of Vacancy||Senior Admin Officer Vacancy in South Sudan|
|Last Date||15 December 2022|
|Job Type||UN Jobs in South Sudan|
|Top Job Category of the day||NGO Jobs in South Sudan|
Senior Admin Officer Jobs Description
The Senior Administrative Officer is part of the Senior Management of an office. The incumbent is responsible for the implementation of general administrative and resource management tasks as delegated by the supervisor. S/he will work with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results.
The Senior Administrative Officer will establish and maintain efficient administrative control mechanisms to ensure compliance with UN administrative, financial and human resources rules and procedures. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services to ensure provision of services and resolution of difficult problems.
The incumbent will maintain frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization’s programmes. S/he acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.
The incumbent may directly supervise professional and general service staff, either local or international.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Ensure the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
Manage the day-to-day personnel and administrative operations of the Office.
Ensure that the working environment is healthy and respectful, and free from hazard or security risks.
In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.
Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
Formulate and implement staff safety and security measures, in consultation with the Head of Office and Field Security Officers (FSOs).Ensure MOSS/MORSS compliance in consultation with FSOs.
Bring issues to the attention of senior management relating to compliance with UNHCR standards of work-life balance, security (including MOSS/MORSS), health, well-being and living conditions of staff, and resource allocation.
Allocate office space.
Liaise with Government and other external actors in providing vital supportive services (i.e. processing of visas; tax exemptions, etc.).
Attend inter-agency meetings with other UN agencies with specific focus on general administration, staff safety and human resources issues (i.e. common services).
In the absence of an HR Officer, prepare recruitment, appointments and administrative formalities concerning local staff
Serve in an advisory capacity in counselling staff members.
Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP).
Advise on matters pertaining to administrative and staffing requirements in the Division/Bureau/Office.
In cooperation with HR, endorse staffing management strategies, and ensure local compliance with UNHCR’s workplace standards.
Issue and extend contracts for locally recruited staff.
Coordinate training and capacity-building activities to staff in administrative related areas.
Provide guidance and support on UNHCR’s internal control framework, financial rules, policies and procedures.
Prepare the ABOD for the Office, and monitor the budgetary execution of it.
Control and check the monthly accounts and various administrative activities.
Ensure that appropriate internal controls are in place.
In cooperation with Supply, prepare a procurement plan, initiate and coordinate local procurement for the smooth running of the Office.
Manage contracts and relations with suppliers.
Recommend local service providers (e.g. building security guards and cleaning companies).
Award, issue and terminate (local) contracts and frame agreements in accordance with delegated authorities and UNHCR regulations, rules and procedures.
Serve as a member of the Local Contracts Committee (LCC) in accordance with delegated authorities.
Participate in the physical verification of UNHCR property plant and equipment.
Enforce compliance with UNHCR’s financial and administrative rules, policies and instructions.
Perform other related duties as required.
Years of Experience / Degree Level
For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree
Field(s) of Education
Accounting; Public or Business Administration; Economics; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
UNHCR Management Learning Programme
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential: Minimum 5 years of relevant work experience in an International Organization (United Nations or similar). Good understanding and/or experience of financial and HR modules of a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Excellent communication and negotiation skills. Experience of managing people in a multinational/multicultural environments.
Desirable: Completion of relevant UNHCR Management learning programme. Experience in procurement in an International Organization. Accounting qualification from an internationally recognized Institute of Accounting.
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
CO-Drafting and Documentation
SC-Inventory / Stock management
(Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile: Required languages (expected Overall ability is at least B2 level):: English ,
Desired languages: ,
Operational context: Occupational Safety and Health Considerations:: To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel
Nature of Position::
Extensive knowledge of UNHCR MSRP and COMPASS, Financial rules, and regulations.
Good knowledge of UNHCR administrative and procurement, procedures, and processes.
Ability to adapt and embrace changes in a dynamic work environment in the context of Business Transformation Programmes (BTP \u2013 including Workday, Cloud ERP, etc.)
Ability to work with people with diverse backgrounds.
Ability to provide skills development/coaching to National Staff working in Finance, Administration, and other units.
Ability to make prompt budgetary needs assessment and reallocate resources as appropriate.
Familiarity with Audit procedures.
Prior deep field experience especially in hardship locations.
Good report writing and communication skills.
The security situation in South Sudan though generally stable, remains fragile and fluid in complex and unpredictable environment and is characterized by low intensity and localized armed conflict in some areas, high levels of crime across the country, inter/intra communal conflict over a diverse range of issues including cattle raids, competition for resources and revenge attacks and regular civil unrest in refugee and IDP operations and host community. These challenges continue directly and indirectly impact on UNHCR operations. The signing of the Revitalized Agreement of the Resolution of Conflict in South Sudan in September 2018 represented an important milestone for the country. The ceasefire is holding in many areas of the country except in some few locations where localized and low intensity armed conflict continues to impact on security situation. Many areas in the country are also affected by season flooding which has also displaced significant number of people.
The security level in South Sudan is assessed as substantial (security level 4) in all areas.
SRM measures in place: UN curfew is in force across the country, timing differs from one SRM Area to another. UN curfew is from 19:00 to 05:00 in Juba.
International personnel must request and receive security clearance for official and non-official travel.
International personnel on mission must stay in either a UN facility or UN approved commercial lodging for staff members.
Safe and Secure Approaches in Field Environment (SSAFE) to be conducted in areas with HIGH Risk level and above.
All international and national personnel must be issued with Personal Protective Equipment (PPE) and VHF radios.
Living and Working Conditions:: South Sudan is classified as an E non-family High Risk duty station with a 6-week R&R cycle and is prone to malaria. Movement to and from locations require official vehicle transport; use of taxi is not allowed. There are very limited medical facilities in South Sudan, with facilities concentrated in Juba.
All international personnel reside in UNHCR provided accommodation equipped with furniture, cafeteria, housekeeping services and a gym or some sports equipment. In Juba, all basic foods are available in the market ranging from meat, dairy, fruit and vegetables. There are a few hotels with pools and restaurants where staff can visit. While in the field, food supply varies depending on the season. Taking photos is strongly discouraged in all locations, as may result in arrest by local security forces. Extreme caution is required while driving a UN vehicle due to bad local driving culture, lots of motorbikes and three-wheelers (boda-boda) and periodic attempts by local police to extort money from the driver for whatever violation claimed.
There are several airlines flying from most destinations to Juba via Dubai, Nairobi, Addis Ababa, Istanbul, Khartoum, Cairo or Entebbe. Travel to field offices in South Sudan are handled by UN humanitarian flights.
Staff can open USD bank accounts in South Sudan and only high US Dollar bills i.e. US$50 and US$100 are accepted for foreign currency exchange transactions. South Sudan bank notes exist in denominations of 1, 5, 10, 20, 25, 50, 100, 500 and 1000 South Sudanese Pounds. Foreign exchange transactions can be done at any commercial bank in a safe and secure location. There are very few ATMs and credit card facilities in South Sudan to draw USD (max $500
Additional Qualifications: Skills
BU-Budgeting, FI-General Financial Management, FO-Complex field emergency operations, MG-Resource Management
BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Professions (Required)
HCR Management Learning Program – UNHCR
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