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UNMISS Vacancies 2023 for UNV Support Officer Jobs in Juba Location.
UNMISS Jobs in Juba 2023:- New job notification not for UNMISS job opportunity portal for the post of UNV Support Officer. UNV Support Officer Vacancy is for the Juba location. Candidates should apply through unmiss.unmissions.org before the last date which is 26/05/2023.
UNV Support Officer Jobs at UNMISS Details
|Recruiter Name||UNMISS (United Nations Mission in the Republic of South Sudan)|
|Name of Vacancy||UNV Support Officer Vacancy in South Sudan|
|Job Type||UN Jobs in South Sudan|
|Top Job Category of the day||NGO Jobs in South Sudan|
UNV Support Officer Jobs Description
Under Resolution 2677 (2023), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region.
The Council extended the UNMISS mandate until 15 March 2024. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance as well as free, fair and peaceful elections in accordance with the Revitalized Peace Agreement.
Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes:
(a) Protection of civilians
(b) Creating conditions conducive to the delivery of humanitarian assistance
(c) Supporting the Implementation of the Revitalised Agreement and the Peace Process
(d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law
The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers.
Please refer to https://unmiss.unmissions.org/mandate for more information.
UNV Support Office provides day to day operational support to the UN Volunteers and hiring sections/offices in United Nations Mission in South Sudan (UNMISS, hereinafter referred as UNMISS or Mission), with 450 approved positions across South Sudan and 1 position in Entebbe, Uganda. Reporting directly to the UNV Programme Manager, the incumbent will be in charge of the recruitment and management support for currently serving UN Volunteers, while act as backstopping person when other colleagues are on leave.
Under the direct supervision of the UNV Programme Manager, the UN Volunteer will undertake the following tasks:
• Maintain an up-to-date record of approved posts in UNMISS, vacancy and occupancy rates and provide timely reports on UN Volunteers related data;
• Liaise with hiring managers/sections to ensure submission of recruitment requests and related documentation;
• Review and validate Description of Assignment (DoA) to ensure its coherence, accuracy, consistency of tasks and requirements;
• Ensure publishing of UNV assignment opportunities online and contribute to identification and mobilization of candidates if needed;
• Coordinate with sections to conduct interviews, review selection documents and submit to UNV HQs for further onboarding process.
• Review and process the reassignment/ post movement request from the hiring sections for mission approval, and update in UVP for UNV HQ’s processing.
• Provide guidance and support to the serving UN Volunteers with their home visit requests and enquiries, and review/process the reimbursement requests where the home visit lump sum is lower than the actual air ticket cost.
• Initiate and monitor the Volunteer Performance Assessment (VPA) process, to maintain the tracker and ensure timely submission of completed and correct VPA documents.
• Review and process the regular and ad-hoc contract extensions on timely manner, and obtain the necessary approvals/endorsements before submitting the request in Unified Volunteer Platform (UVP).
• Organize webinars on periodic basis to guide serving UN Volunteers on the benefits and entitlements, and provide timely and accurate assistance and actions to the UN Volunteers.
Onboarding Support (Backstopping)
• Liaise with the recruitment colleagues in UNMISS UNV Support Office and UNV HQ, as well as UNMISS hiring sections/offices on the onboarding request and scheduling, taking into consideration the Mission approved occupancy rate;
• Liaise with the VISA unit and candidates to facilitate the entry approval application process;
• Liaise with UNV HQ to arrange travel, pre-departure entitlement and ensure candidates to complete all the necessary tasks in UVP (United Volunteering Platform) including contract issuance;
• Liaise with UN Volunteer Focal Points in the UNISS Field Offices across the country to get connected with representatives and UN Volunteers and help receive information and advice for smooth onboarding and settle in;
• Coordinate onboarding of new arrivals with reception team, camp management unit for airport reception, transit accommodation assigning and issuance of UNMISS ID card;
• Coordinate with Umoja (global Enterprise Resources Planning solution of the United Nations) Index and BP (Business Partner) numbers creation focal person to ensure Index and BP numbers are generated timely according to the scheduled arrival of new UN Volunteers;
• Check-in new arrivals in different system such as FSS (Field Support Suite) and UVP and ensure that they are hired in the system timely and accurately;
• Maintain and update efficient induction resources and conduct induction for new arrivals prior to joining their section/duty station.
Administrative and Other Support
• Ensure all UN Volunteer files and records are complete, updated and consolidated, both online and offline, while maintaining confidentiality;
• Plan and organize various office meetings including townhall meetings with UNMISS UN Volunteers, take minutes during the meetings and maintain records of the minutes when needed;
• Conduct monitoring visits to field locations of the Mission where UN Volunteers are deployed to provide assistance and guidance in person;
• Verify and approve leave management in the system and provide advice to UN Volunteers on leave management;
• Provide guidance and client-oriented advice, in consultation with the Programme Manager, to UN Volunteers on Unified Conditions of Service (UCOS), Internal Circulars and other documents on policies and procedures within the mission area;
• Assist in submitting requests for replenishment of Service Clearing Account;
• Actively promote the Volunteer Reporting System (VRA) and encourage UNVs to complete VRA on yearly basis.
• Perform any other related tasks as may be required or assigned by the supervisor as well as according to periodic workflow/workload reviews of the UNV Support Office.
27 – 80
Candidate must be a national of a country other than the country of assignment.
3 years of experience in HR and/or administrative field is required at the national or international level;
Strong client orientation and willingness to serve in a hardship duty station;
Familiarity with UNV, UNDP and/or other United Nations entities recruitment process is desirable;
Prior serving experience in the Peacekeeping and/or Political Missions is desirable;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems;
Experience in UN corporate HR management systems like Atlas, Quantum, Umoja as well as customer relationship management software and applications a strong asset;
Good interpersonal communication skills.
Area(s) of expertise
Human resources, Administration, Volunteer management
Manual Transmission Required
English, Level: Fluent, Required
Required education level
Bachelor degree or equivalent in Human resources management or related field.
Competencies and values
• Adaptability and flexibility
• Judgement and decision-making
• Planning and organising
Living conditions and remarks
Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.
All UNMISS duty stations apart from Entebbe, Uganda are considered non – family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.
Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.
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